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Right. So today we're gonna start the module on how to request annual vacation in and go today. We're gonna go through an overview of the rounds and walk through the process of how to request vacation from an employee view. I will stop periodically throughout the presentation for some questions.
If you have any questions on a certain section, all right. So here, we're just looking at the workflow chart for annual vacation. The important information to note for you here is in the middle where it says. So once a round has opened for vacation, an employee will be able to create a vacation request.
After the round closes, the vacation requests will be sent to the project team, which is which I'm part of vacation planning, where we will process the request. And whether they're approved or denied, you will be sent back a notification after. Letting you know what happened during that round.
So after we've done all that, we are going to input this information into ESP, which is our backend scheduling software. And then all of your information and vacation will be able to be viewed and, and go afterwards. So we'll repeat this process until all the rounds have been concluded. So there's.
Going to be three rounds. So some important dates coming up for the vacation planning. So these training sessions are gonna continue. There is one more on Monday, if you would like to attend again. It's at the same time, which is 1400 to 1500. After that session, I'm just gonna analyze if more people want to join sessions and do anything like that.
The last session we had, the employees requested a little demo in live action. So I have made a little demo process so I can show you what it's like from your perspective when you're requesting vacation, after I've gone through the presentation. Okay. So let's just review the round start and end date.
So next week, starting on September 30th, which is the Friday round one will open and that will continue until October 6th. Round two is going to begin on October 28th and it will continue until November. Round three will begin on November 25th, and that will continue until December 1st. And then the vacation selection process will be concluded on December 31st of this year.
And on January 1st, you'll be able to see all of your vacation for all of the rounds input into your end. Go schedule. So just one thing to note is that these rounds they're gonna open one minute past midnight on the day it opens and they end at 11:59 PM on the day it closes. So here's just a process overview.
We have three rounds. We have rounds one and two. They look the same, they follow the same format and process. And then round three is a little different. Round three will allow employees to create multiple lists of requests. And we will go into round three's format in more detail, further in the presentation.